Parts and Accessories Purchase Order

Internal Controls

Administrative Controls

The Parts and Accessories Department manager generally functions as the purchasing agent for the dealership.  Although purchase orders are not used when purchasing from the factory, all other purchases should be supported with purchase orders.

All vendors should be notified that invoices will not be honored unless the related purchase order number is shown on the invoice.

These forms usually are issued in triplicate, with one copy given to the seller, another retained by the individual responsible for initiating purchase orders, and the third copy attached to the vendor invoice that is given to the accounting office.