Handling Cash Disbursements

Office Functions And Duties Of Office Employees

CASH DISBURSEMENTS	6 or more	5	4	3	2	1	Assigned To
Preparation and entry of checks in Cash Disbursement Journal:
Sign Check	G or H	G or H	G or H	G or H	G	G
Countersign checks	H or I	H or I	H or I	H or I	I	I
Regular accounts payable	F	B	B	B	A	A
Notes Payable on floor planned vehicles	D	D	D	B	A	A
Liens on used vehicles taken in trade	D	D	D	B	A	A
Payroll checks	B	B	B	B	A	A
Vehicle licenses and titles	D	D	D	B	A	A
Payroll tax deposits	B	B	B	B	A	A
Tax Payments	B	B	B	B	A	A
All other	B	A	A	A	A	A
Reconcile the bank statements	F	B	B	B	A	A
Post to the subsidiary ledgers:
Vehicle Inventory Record	D	D	D	B	A	A
Accounts Payable	F	B	B	B	A	A